Francesco, September 13, 2019
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We must admit that the Gmail provider has a simple and smart solution for every problem or challenge that may arise in the emailing process. Moreover, it is the perfect provider for those that appreciate fast and productive work. Among all the useful features found in our Gmail guide, setting up canned responses is the most convenient one for reducing the working time to better increase the work efficiency.
Canned responses in Gmail serve several purposes. They can be used as the most frequently replying content for greater efficiency. Moreover, they can be used in conjunctions with filters to set up autoresponder in Gmail. Additionally, they can be used for setting up additional signatures for the same Gmail account.
In Gmail, there is automation for every repetitive task that you might be faced with. In fact, you can use a Gmail app to streamline the features for excellent work proficiency and expediency.
Creating Gmail templates that you can later use as canned responses in Gmail is a very smart feature when it comes to saving time spent on replying to emails. Moreover, organizations, businesses and individuals also, often receive a vast number of emails that require a similar or the same answer. For that matter, Gmail offers the canned responses option that enables users to send previously created templates for repetitive messages.
You can create one or more Gmail templates that will be saved under the name “canned responses.” Moreover, spending some time in creating those templates now can save you lots of time later. At first, you need to enable the canned responses option in your Gmail.
Once you enable the canned responses option in your Gmail, you can start creating your email templates.
The templates you’ve created will be saved in your Gmail under the assigned name. You can use them anytime as a fast response to certain messages.
Gmail email templates are very convenient and easy to use. Every time you want to reply to an email using a template that you’ve already created, you need to follow these steps:
You can easily edit or rewrite your existing templates / canned responses in Gmail. If you do wish to make some amendments, here are the guidelines:
If you want to add a completely new canned response under a previously existing name, you can paste your draft with the new template and then save it under the existing canned response name you wish to change.
If you wish to delete a canned response, you need to follow the same steps until you open the specific template. Then by clicking the three dots - then on canned responses, you will see all your templates there. At the bottom of the pop-up menu, you will find the delete template option. Click on it, choose the template you wish to delete and click on the delete button.
Once you save a template as a canned response in Gmail, you can use it as an auto-response for specific messages. Enabling this option might be a little more complicated, but it’s worth the effort. However, for those who are seeking a smoother Gmail experience, we recommend you to start using the Boxy Suite app with additional, powerful features.
According to the rules you have chosen for your filter, Gmail will auto-respond to any email that fits the criteria using the specific canned response. This feature can be useful to personalize the autoresponder in Gmail. Moreover, it can be very useful for times when you are out of the office or taking time off from work.
Auto-reply canned responses are often used by customer services to greet customers and give them a timeframe for a response. Additionally, it is used for contests or giveaways, shipping confirmations and service providers.