Francesco, September 13, 2019
If you’re utilizing Gmail for communicating with your colleagues, partners and friends every day, you are well aware of the downsides of having an email account. Each time you leave your address on a website, platform, social media or any other place, you will end up with numerous newsletters and email messages. To avoid this type of content in your inbox, you will need to learn how to edit filters in Gmail.
Before we explain how to edit Gmail filters, let’s take a look at how you can create your own filters into your Gmail account. You can create a Gmail filter for those email messages you want to block in the future or to organize your inbox better if you’re working on several projects at a time. To block email messages, you have to open the email and click on the “More” button and then choose “Filter messages like these.” This will prevent that type of messages from ending up in your inbox.
If you want to create a filter from scratch, you will have to click on the gear icon and click on the “Filters” tab. Choose “Create new filter” at the bottom of the page and add recipients, subject lines, keywords or attachment sizes of the emails you want to filter. Once you’re done customizing your filter, click on the “Create filter with this search.” You can use this filter for organizing or blocking your incoming emails.
After you’ve learnt how to create filters in Gmail, it’s time to see what other options from which you can benefit. Gmail has various filter options which help you to manage your emails more efficiently. Some of them are already mentioned above, but if you’re looking for the best way to handle all of your emails, maybe this list will be useful to you:
After a while, some of your Gmail filters might become unnecessary, so you will want to delete or edit filters in Gmail. To do that, you have to go to Settings and select “Filters” and “Blocked Addresses” tab. Find the one you want to either edit or delete. Choose one of these options to update filter criteria and behaviour.
Most Gmail users are relying on these filters to take care of unnecessary emails such as newsletters and other marketing emails, but this feature allows you to organize your inbox perfectly. You can create filters in Gmail for all of your incoming emails, from your bills to your monthly reports from supervisors. If you’re curious to explore all of the options of organizing your inbox with filters, we bring you a few ideas that might give your inbox a completely new look.
If you want to stop receiving newsletters from the first website you’ve visited and left your email address years ago and any other newsletter you’ve subscribed to ever since, use Gmail filters. This will automatically delete all newsletters and marketing emails you receive. All messages with the word ‘’Unsubscribe’’ will be sent to the trash if you use “Has the word” option mentioned above.
You might even want to keep some of these newsletters and marketing emails, so you’re not sure whether or not you should delete them. The best option for emails you are not certain about is to automatically archive them. As some of these companies even send promo codes or special offers via emails, there will probably be deals you will not want to miss.
If you want to avoid clogging up your inbox, you should think about creating a filter that automatically sends all these emails to a specific location. It can be either one of the labels you already have, or you can simply create a customized filter for it. This way, you will have all of these emails in one place, but they will not appear in your inbox.
Sometimes, you will want to filter email messages which are sent from specific senders. If you want to automatically delete, archive or label email messages from specific senders, you should use the “From” option when creating a filter and select the appropriate action for it – delete, archive or label. You can even filter by email domain if you’re receiving marketing emails from more people who work in one company.
You don’t check your spam folder often, but why should you have your emails piling up in there? Instead, use a filter to automatically delete every email message which is identified as spam by Google. All you have to do is to use a “Has the words” option and add “spam” and choose to delete emails such as these.
If you’re a Gmail user, your next step should be to edit filters in Gmail. Regardless of how many email messages you are currently receiving, this will help you have an organized inbox today and in two or three years. Getting used to features as this one helps you keep track of everything that comes into your Gmail account and ensures you don’t have unnecessary distractions with emails you can’t benefit from in any way.
Start utilizing this feature in your private and business account as you can customize filters to correspond with the types of emails you receive every day. The faster you get used to it, the sooner your Gmail inbox will become more organized!