Francesco, September 13, 2019
We all need some extra hours in the day to spend alone with our inbox, don’t we? The amount of time we put into reading and answering emails or organizing our inbox is just too overwhelming to be mentioned here. Luckily, we do have the perfect email provider that makes our communication easier and efficient, but most importantly - fast! We praise Gmail for making our life better by providing efficient and smart features for an excellent work and communication experience.
Spending several minutes on learning how to use Gmail keyboard shortcuts now, will save you a lot of time later. Moreover, it will save you a significant amount of time on a daily basis. Assuming you’ll save 2 seconds on every Gmail action by using a keyboard shortcut, you can cut at least 15 (to 30) minutes spent on Gmail daily. For many people, this extra time is crucial and could make a significant difference in overall work performance. Read our Gmail guide for more useful Gmail features that can help you enhance your productivity.
Gmail offers a huge number of keyboard shortcuts, however, only some of them are essential for an improved everyday Gmail experience. Most of them work by a touch of one button only, but first, you need to** turn on Gmail keyboard shortcuts**.
Once you enable the Gmail keyboard shortcuts, you can start using your keyboard to perform actions in Gmail.
Among all Gmail keyboard shortcuts - delete action shortcut is the most useful, according to users. In order to delete an email without switching to your mouse and reaching the “bin” icon, you can use** # **on your keyboard. The famous “hashtag” is the shortcut to delete action.
Along with the useful “delete” shortcut goes the very appreciated “select all” feature’s shortcut. If you want to select a bulk of emails and delete them, then use the following shortcut: * + a. This shortcut is helpful for whenever you want to perform to more than one email - read/unread, move to a different folder, reply to all, etc.
Once you select multiple messages you can use the shortcuts for the following actions:
To format your text when writing an email by using your keyboard only, you can use the keyboard shortcuts for formatting. Once you switch to shortcuts, you’ll notice these are a very cool and time-efficient tool. Here they are:
If you seek maximum efficiency in your work, Gmail has your back. As always, smart options and features are available for your best interest. Moreover, Gmail offers a customized experience for every user with several helpful features like the custom labels in Gmail. Moreover, the possibility to create Gmail custom keyboard shortcuts for your specific needs is the most appreciated option by those who want to keep their fingers on the keyboard.
In order to start creating your customized shortcuts, you need to make sure that Gmail keyboard shortcuts are enabled (as explained previously in this text) in your Gmail. Back in the Settings page, you can see several tabs at the top of the page. Here is the procedure step-by-step:
Once you enable the custom Keyword shortcuts option, Gmail will create a new tab in the settings page that is named “Keyboard shortcuts”. By clicking on that tab, you will get an overview of the current keyboard shortcuts mapping in Gmail. Next to every shortcut you can see a blank space in which you can add a customized keyboard key for the specific action you’ll choose. After you finish adding your customized shortcuts, don’t forget to click “save changes” at the bottom of the page.
Keyboard shortcuts for Gmail work differently on Pc and Mac computers. To improve your Gmail experience on Mac, check out the Boxy Suite app for more and powerful Gmail features.
Keyboard shortcuts are intended for desktop use only. If you want to optimize the Gmail usage on your phone, you can learn more about the useful features on the Gmail app.